Mercurial > hg > 7vtr
view notes.txt @ 10:97ece2c9f68d
respond to suggestions from Elders
author | Henry S. Thompson <ht@inf.ed.ac.uk> |
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date | Thu, 03 Sep 2020 16:58:21 +0100 |
parents | 608f6b1dce41 |
children | e15a9d2d9ca2 |
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I've attempted to sketch all the things we need to cover before we can start holding MfW at 7VT again. I started with what I could think of, then reviewed the Questionaire (quantitative results), the Scottish Government regs and BYM's "9 steps to re-opening" [1] and folded in stuff from all those. I think we actually need _two_ plans: 1) Plan for doing everything that needs to be done before we do this at all; 2) Plan for doing everything that needs to be done for every MfW. I think we need the plans first, then a risk assessment based on that plans and finally a draft announcement, for use once all or at least most of the one-time plan has been carried out. Once we have the these, we make a proposal to LM based on them. The every-time plan requires a policy, covering at least * Booking - Reserved spaces for walk-ins? . Priority for visitors? . (Outdoor?) queue management? - Timing of release thereof? - First-come first-served for first Meeting? - Prioritisation thereafter? - Different rules for e.g. Memorial Meetings or Weddings? * PPE - Will there be single-use masks and/or hand sanitiser available at the front door? MHM say "Hand sanitiser definitely - LM will have to make a decision about masks" - Will we require masks for all except those with an overriding health reason? ScotGov now require this. - Will we be training someone to do visual and/or instrumental health checks at the front door? MHM say "definitely" wrt visual * Movement in the MH - Tidal use of stairs (up through 1st 10 minutes, down thereafter?) - Special-use of elevator, one person/household at a time (up for mobility reasons through 1st 10 minutes, down at any time?) * Adjunct activities - Children and Young People sessions - MfW in Bow Room during All Age Worship? * All Age Worship? The plans are something for the Meeting itself to read and understand. The risk assessment depends on the policy and the every-time plan, and is based on the two existing ones done by MH managers. *The Plans* The one-time plan: * Answer all the questions in the policy (above) and the every-time plan; * Decide on roles (BYM says we need a C19 Safety Coordinator and a group to work with them) * Hand over to them for Steps 4 onward in the "9 steps" document and the ongoing work wrt handling requests to attend (see below) The plan for each MfW at any time (in two parts): 1) Before the day: * [For one-off events: Request date and time w. MhM and C19 SC (How far ahead?)] * Create/update booking request form - What information (name, address, email, SESAM?, household/children?)? - What do we do about _extended_ households, if any? - Deadline? * Open and announce booking - Online at https://www.quakerscotland.org/central-edinburgh . Via whom, how much notice, where on the page? - By email (via whom?) * Allocate places (who does this? When?) * Notify applicants * Print the roster (Needed at 7VT, so MhM does this?) [once all the above questions are answered, we need a task sheet (e.g. a spreadsheet on GoogleDocs) with dates/times and responsible persons] 2) On the day: a) Before MfW * Downstairs doorkeeper? Where? Guidance for? * Who ticks off entries on the roster? Adds walk-in info? Calls in waiters? * Upstairs doorkeeper? Responsibility for checking social distanced seating? Manage leaving early, particularly during 1st 10 minutes? b) During MfW * Handling latecomers? c) After MfW * Notices clerk to remind about leaving promptly? * Transcribe roster and make available (to whom? how?) [1] https://www.quaker.org.uk/documents/9-steps-to-re-opening-meeting-house